Hall Rent Terms

Terms and conditions:

1.  General-Bye Law (61):

Please read following terms and conditions carefully :

  • Reservation must be made by a Member of the Club and Member’s signature must appear in this form for reservation to be valid.
  • Submission of Reservation Form not to be treated as reservation confirmed.
  • The General Committee reserves the right to cancel the reservation without assigning any reason at any time.
  • The booking Member must hire a stand-by Generator for using of decorative lights. In case of power failure the Club will not provide Generator for decorative lights.
  • When a reservation is made for the Club premises other than on Fridays, strict adherence to Club Bye-Laws with regard to dress code and conduct is compulsory, failing which, the Applicant will be liable for consequences that may arise from any breach of the Bye-Laws.
  • A copy of the pertinent Invitation card must be submitted to the Club Secretariat at least 15 days before the occasion; otherwise reservation is liable for cancellation regardless of payment of reservation fees in advance.
  • No Cinema can be screened (Except C-Max) under any booking.
  • Applicant/Representative must sign the Clearance form on completion of the program. No claim shall be entertained after the program.
  • 1st Floor facilities shall remain ‘Out of Bound’ for non-Member Guests.
  • Main Club Premises’ shall include only Banquet Hall, Auditorium and Family Dining.
  • Wedding or Wedding Reception can only be held if the bridegroom or the bride is the son or daughter of a member or member’s own brother or sister or himself/herself.
  • Any Sub-Let of space/accommodation to any other company/firm is strictly prohibited.
  • Poster/leaflet of any company other than the booking firm is strictly prohibited.
  • If space is allocated or if any other company/firm is accommodated, booking/ program will be instantly cancelled.
  • Member booking any Club venue must confirm the number of minimum guests.
  • Maximum number of guests must not exceed 2000.

2). Do(s) & Don’t(s)-Bye Law (62):

Please read following terms and conditions carefully :

  • In case of reservation of the Club Auditorium guests will be required to use the path via Lawn verandah and must remain within the confines of Auditorium/Banquet Hall till completion of the event.
  • In the event of Swimming Pool reservation, Applicant must ensure that the Pool water will not be contaminated in any way. Any charges for cleaning/disinfecting of the Pool water will be debited to the account of the applicant.
  • Use of Loud Speaker is not allowed at the guest house party center.
  • No Press Conference or Political Conference/Gathering can be arranged under any booking.
  • Light Music is allowed in the Auditorium. Use of PA system, Music, and Musical instruments/Sound System & Loud Speakers are not permitted in any venues of Main Club Premises (Green Lawn & Banquet Hall).
  • For indoor premises, no extra decoration and lighting will be allowed. No nails, staples or no screws in any wall or ceiling are allowed. Use of Hammers, electric tools etc. are completely prohibited.
  • Slaughtering, de-skinning, washing and cleaning of cows, goats and chickens are strictly prohibited within the club premises.
  • Any kind of fireworks or firry activities in the Club premises are strictly prohibited.

3)   Payment Related Issues-Bye Law (63):

Please read following terms and conditions carefully :

  • Venue rental charge must be PAID IN ADVANCE or within 10 days after the approval by the General Committee. Otherwise the reservation will be treated null and void.
  • Members must hire CCL’s Chairs & Tables up to 400 persons as per prescribed rental terms and policy.
  • The booking Member must ensure complete removal of all hired articles from the Club on the day after the program positively by 0800 hours. Failure to do so will result in a levy charge of Tk. 5,000/- per hour.
  • The booking Member must complete the program by 12:00 midnight, otherwise a levy of Tk. 10,000/- will be charged for per hour after 12:00 midnight and will be added as additional charge with the existing rent of the venue.
  • In case of day long Program/Exhibition, rental charges will be levied @1.5 times of prescribed charges.
  • For Corporate Events venue charge for Swimming Pool Premises will be Tk. 1,25,000/- and for Green Lawn Tk. 1,00,000/-
  • Corporate Officials Events, AGM, EGM etc. in day time (10.00am-04:00pm) will be charged @ 60% of total venue charge for Banquet Hall and Auditorium.
  • 75% food charges must be paid in advance 15 days before the program. Balance amount be settled within 7 days after the program.
  • Vat on food Charges must be paid to Customs, Excise & VAT authority by the applicant in advance as per rate.
  • Corkage Charge: Outside food is discouraged but Member can arrange food by using his own source in such case corkage charge @ Tk. 50/- per person will be charged for each guest. (Corkage charge shall not include the charges for crockery, cutleries, bearers, decorations and others).
  • Cook-Shed Charge is Tk. 5000/- (if used).
  • Number of guests exceeding than the confirmed figure, an Additional Guest Charge @ Tk. 50/- per person will be charged.
  • A sum of Tk. 10,000/- will be charged if lawn veranda is used for lunch / dinner purpose.
  • Any damage caused to Club property, interior panels, ceilings or decorations will be charged and debited to the account of the Member whose name and signature appear in this Reservation Form.
  • Cancellation of Reservation Policy :

If cancelled within 15 days after approval by GC                               : 10% deduction of the Reservation Fee.

If cancelled at 30 days or more before the program                          : 50% deduction of the Reservation Fee.

If cancelled at less than 30 days before the program                         : No refund.

4)  Points to be Noted:

Please read following terms and conditions carefully :

  • Arch way charge (Bye Law-64): If one venue is booked the charge shall be Tk. 1,500/- and if two venues are booked at the ground floor, then the charge shall be Tk. 2,000/-. The arch way charge will be realized along with the venue rent.
  • Misdeclaration (Bye Law-65): Any misdeclaration of facts relating to the ceremonies/functions etc. at the club will lead to cancellation of reservation. Any breach in the agreement will lead to the General Committee taking necessary action with minimum 3 (Three) months suspension and (or) monetary punishment of Tk. 50,000/- .
  • Carrying Guns/Ammunitions/Explosives (any kind of firry items) in the Club compound by Members / their Guest is strictly prohibited.
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